Governance Document

Global Voize Club Constitution

The guiding rules, membership standards, governance structure and shared responsibilities of Global Voize Club.

Registered address: 12, HOGAN BASSEY CRESCENT, SURULERE, LAGOS STATE, NIGERIA

Article 1

Name and Address

The name of the organisation is GLOBAL VOIZE CLUB (GVC).

Address: 12A Hogan Bassey Crescent, Surulere, Lagos.

Article 2

Aims and Objectives of the Club

Uplift ourselves and support each other.
Give to less privileged people in Africa.
Ensure Global Voize members are ambassadors wherever they are invited.
Global Voize members shall leave every outing in a convoy.

Article 3

Membership

Eligibility and rights

Membership standards

Membership is open to adults who are responsible members of society.
Membership may be regular or honorary.
Members shall keep to the Global Voize Club constitution.
All regular members are allowed to vote in club elections.
New members must be well known to at least one existing member, and the club shall admit no more than two new members yearly.

Dues and fees

A monthly contribution of 1,000,000 Naira (Ajo) for members who choose to participate.
A mandatory monthly contribution of 50,000 Naira for all members, used towards charity and less privileged people in Africa.
A new member must pay a non-refundable annual registration fee of 1,000,000 Naira.
Termination and new membership shall be conducted and screened through the appointed Disciplinary Committee.

Article 3B

Loan Membership

Membership: Only active, long-standing members are typically eligible for loans. This ensures that a loan is granted to someone who has demonstrated commitment to the club.

Purpose of loan: A loan may be granted for a specific purpose that benefits a member, such as an emergency, education, or a small business initiative. The purpose should align with the club's values.

Loan amount: The loan amount may be limited based on the member's contributions and the club's available financial resources.

Repayment terms: The loan agreement shall state the repayment schedule, interest if any, and penalties for missed payments.

Interest rates: If interest is charged, it shall be reasonable and reflect the financial status of the club and the purpose of the loan. Interest may not always be charged.

Collateral or guarantee: At least 50 per cent of members must provide collateral or a guarantee for the borrower.

Approval process: Loan approval may require a vote by members or a review by a loan committee to ensure transparency and fairness.

Loan term limits: A loan may have a maximum duration, such as 12 or 24 months, after which the borrower must repay the full amount.

Good standing: The member seeking a loan must be in good standing, with no outstanding dues or disciplinary action.

Default consequences: Consequences for failure to repay may include suspension of club privileges, legal action, or additional fees.

Loan documentation: A written agreement shall be signed by the borrower and the club to formalise the terms and provide legal protection.

Article 4

Governance and Club Structure

The Executive Committee shall consist of:

Club President
Vice President
Secretary
Assistant Secretary
Treasurer
Provost
Public Relations Officer
Social Secretary
Disciplinary Committee

Roles and responsibilities

Club President

Sets the standard for member behaviour and club culture; oversees the mission and vision; mediates disputes; and works with executives on budgets and activities.

Vice President

Supports the President's decisions and directives; assumes the President's duties in their absence; communicates with members; and collaborates on club growth and sustainability.

Secretary

Attends meetings and records accurate minutes and key discussions; liaises with external organisations, stakeholders and partners; prepares meeting agendas with the President; and ensures the club follows its bylaws and policies.

Assistant Secretary

Supports the Secretary and carries out the Secretary's duties when the Secretary is unavailable.

Treasurer

Prepares the annual budget with the officers and members; tracks income and expenses; maintains accurate financial records; presents regular financial updates; and keeps important club documents.

Provost

Ensures members follow the club rules, bylaws and code of conduct during meetings, and upholds the ethical standards of the club.

Public Relations Officer

Keeps members informed through email, social media and other channels; promotes club events; and establishes partnerships that support the club's goals.

Social Secretary

Plans and manages parties, fundraisers, outings and other events; ensures they align with club values; manages event budgets; liaises with vendors; and maintains event records, attendance and feedback.

Disciplinary Committee

Conducts disciplinary hearings, enforces club rules, investigates complaints, recommends or imposes sanctions, and helps resolve disputes.

Election of officers: Regular members in good standing may vote and stand for election. Nominations shall be submitted before the election. Officers shall be elected by secret ballot, and the candidate receiving the most votes for an office shall be elected.

Terms of office: Officers shall serve for a term of four years.

Article 5

General Meetings

General meetings shall be held every two weeks on Sunday at 8:00 p.m. UK and Nigeria time, and 12:00 noon in America and Canada.
The quorum required to commence a meeting is eight members.
Each regular member may cast one vote. Decisions shall be made by a majority of votes cast unless this constitution specifies a different threshold.
The Public Relations Officer shall notify all members of meetings.
A member absent from a general meeting twice without reason shall pay a 20,000 Naira fine before the next meeting.
A member who will be absent shall inform the Secretary or President at least two hours before the general meeting.
Lateness shall attract a fine of 10,000 Naira.
Posting on the club platform without authorisation shall attract a fine of 20,000 Naira. This is separate from the 10,000 Naira fine for unwanted content under the Code of Conduct.

Article 6

Finances

All club expenses and contributions must be included in the meeting agenda.
All members shall be aware of every expense and the total amount held by the club.
The outing contribution for a member's party shall be 100,000 Naira.
A member shall be entitled to contributions for two outings. Emergency outings may be considered, but extended-family outings are not covered. The outing contribution must be handed over one week before the occasion.
The Club Secretary must receive an official invitation to a member's party at least one month before the event.

Article 7

Audit and Dissolution

Audit: The club’s accounts shall be independently audited annually. The Treasurer shall make the financial records available for the audit and present the findings to members.

Dissolution: After outstanding liabilities have been settled, the club’s remaining assets shall not be distributed among members. They shall be transferred to one or more not-for-profit organisations with similar charitable or community objectives, in accordance with applicable law.

Article 8

Amendments

Proposal: A proposed amendment shall be submitted in writing to the Secretary and included in the notice of the general meeting at which it will be considered.

Approval: An amendment shall require the approval of at least two-thirds of the votes cast by regular members present at a general meeting with quorum.

Article 9

Code of Conduct

Members shall uphold the ethical standards and values of the club.
Any member who misbehaves at a club outing or at an outing to which the club was not invited shall be fined 100,000 Naira through the Disciplinary Committee.
A member who misuses the club platform by posting unwanted content shall be fined 10,000 Naira.
All members must wear the club uniform, cap and mofila at all social outings.

Our Motto

GLOBAL VOIZE... One Voize

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